⚠️
3 cakes due today — 2 pickups at 2PM, 1 delivery at 5PM. Low stock on Vanilla Essence.
Sales Today
KES 14,800
↑ 12% vs yesterday
Sales This Month
KES 187,500
↑ 8% vs last month
Active Orders
23
8 due this week
Customers
342
14 new this month
Pending Balances
KES 42,600
From 11 customers
Stock Alerts
5
2 critical, 3 low
Sales Trend (Last 7 Days)
This Week
Top Cake Categories
Today's Schedule
Grace Wanjiku — Black Forest 2kg
Pickup at 2:00 PM · #ORD-041
Peter Kamau — Wedding Cake 5kg
Pickup at 2:00 PM · #ORD-042
Beatrice Njoki — Red Velvet 1.5kg
Delivery at 5:00 PM · #ORD-043
🎂 Birthday Reminders
3 Today
SK
Sarah Kimani
Last order: Vanilla Cake · 3 orders total
JO
James Otieno
Last order: Chocolate Fudge · 1 order
AM
Ann Muthoni
Tomorrow · VIP customer
⚠️ Low Stock Alerts
| Item | Stock | Reorder Level | Action |
|---|---|---|---|
| Vanilla Essence | 80ml | 500ml | |
| Cake Boxes (8") | 4 pcs | 20 pcs | |
| Fondant (White) | 500g | 2kg | |
| Eggs | 24 pcs | 30 pcs |
Recent Payments
| Customer | Amount | Method | Time |
|---|---|---|---|
| Mary Waweru | KES 4,500 | M-Pesa | 10:32 AM |
| David Kariuki | KES 2,800 | Cash | 9:15 AM |
| Faith Achieng | KES 1,500 dep. | M-Pesa | 8:50 AM |
| Collins Mwenda | KES 7,200 | Transfer | Yesterday |
Customer Management
342 customers registered
| Customer | Phone | Birthday | Total Orders | Total Spend | Last Order | Tag | Balance |
|---|
Orders
23 active orders
| Order # | Customer | Items | Due Date | Total | Balance | Status | Type |
|---|
New Order
Complete all steps to create an order
✓
Customer
2
Cake Items
3
Delivery
4
Payment
5
Confirm
Order Items
Cake / ProductSize / WeightQty × Price
Subtotal
KES 2,800
Calendar
April 2026
🔥 Baking Queue
Today: April 3, 2026 · 4 tasks
Pending
2
Baking Now
1
Decorating
2
Ready
1
Completed Today
3
Cakes & Recipes
Manage your cake products and ingredient formulas
| Cake Name | Category | Base Price/kg | Margin | Status | |
|---|---|---|---|---|---|
| Black Forest | Classic | KES 1,800 | 42% | Active | |
| Vanilla Birthday | Classic | KES 1,600 | 48% | Active | |
| Red Velvet | Premium | KES 2,200 | 38% | Active | |
| Wedding Cake | Premium | KES 3,500 | 45% | Active | |
| Chocolate Fudge | Classic | KES 2,000 | 40% | Active |
Black Forest — Recipe
Base: 1kg
Production Cost
KES 980
Selling Price
KES 1,800
Gross Margin
45.6%
Inventory & Stock
42 items · Stock value: KES 58,400
Critical Stock
2
Low Stock
3
Near Expiry
1
Stock Value
KES 58,400
| Item | Category | Unit | Stock | Reorder At | Cost/Unit | Value | Expiry | Status |
|---|
Suppliers
8 registered suppliers
Supplier Directory
Purchase Orders
| PO # | Supplier | Amount | Status | Expected |
|---|---|---|---|---|
| PO-018 | Bake Masters | KES 12,400 | Pending | Apr 5 |
| PO-017 | Nakumatt Foods | KES 4,800 | Received | Apr 1 |
| PO-016 | Pack & Go Ltd | KES 2,100 | In Transit | Apr 4 |
Payments & Invoicing
Total Received Today
KES 14,800
Total This Month
KES 187,500
Outstanding Balances
KES 42,600
11 customers
Overdue (30+ days)
KES 8,400
3 customers
All Transactions
Outstanding
Invoices
Receipts
| Date | Customer | Order # | Amount | Method | Reference | Type | Action |
|---|---|---|---|---|---|---|---|
| Apr 3, 10:32 | Mary Waweru | #ORD-038 | KES 4,500 | M-Pesa | NHK923456 | Full Payment | |
| Apr 3, 9:15 | David Kariuki | #ORD-039 | KES 2,800 | Cash | — | Full Payment | |
| Apr 3, 8:50 | Faith Achieng | #ORD-040 | KES 1,500 | M-Pesa | ABC789012 | Deposit |
Outstanding Balances
| Customer | Order # | Due Date | Balance | Days Overdue | Action |
|---|---|---|---|---|---|
| John Mwangi | #ORD-031 | Mar 15 | KES 3,500 | 19 days | |
| Lucy Ngugi | #ORD-033 | Mar 22 | KES 2,800 | 12 days | |
| Mark Odhiambo | #ORD-036 | Mar 28 | KES 5,200 | 6 days |
Quotations
| Quote # | Customer | Date | Items | Total | Status | Action |
|---|---|---|---|---|---|---|
| QUO-024 | Rose Kamau | Apr 2, 2026 | Wedding Cake 4kg, 50 Cupcakes | KES 28,000 | Pending | |
| QUO-023 | Michael Kibet | Mar 30, 2026 | Birthday Cake 2kg × 3 | KES 10,800 | Pending |
Expenses
This Month Total
KES 48,200
Cost of Goods
KES 28,400
Operating Costs
KES 19,800
Expense Log
| Date | Category | Description | Amount | Paid By | Receipt |
|---|---|---|---|---|---|
| Apr 1 | Rent | Shop Rent - April | KES 18,000 | Transfer | — |
| Apr 1 | Utilities | Electricity + Water | KES 3,200 | M-Pesa | — |
| Apr 2 | Ingredients | Flour & Sugar restock | KES 4,800 | Cash | — |
Reminders & Notifications
🎂 Birthdays This Week
🔔 Internal Reminders
⚠️Urgent
Vanilla Essence critically low
Only 80ml remaining
🎂Today
4 cakes due tomorrow
Prep ingredients tonight
💳Overdue
John Mwangi balance overdue
KES 3,500 — 19 days late
🚚Upcoming
PO-018 not yet received
Expected Apr 5 from Bake Masters
Reports & Analytics
Sales
Customers
Inventory
Production
Financial
Revenue (Month)
KES 187,500
↑ 8% vs last month
Orders (Month)
67
↑ 12%
Avg Order Value
KES 2,798
Gross Profit Est.
KES 82,400
44% margin
Monthly Sales Trend
Payment Methods
Top Selling Cakes
| Cake | Orders | Revenue | Avg Size | Growth |
|---|---|---|---|---|
| Black Forest | 24 | KES 51,200 | 1.8kg | ↑ 15% |
| Vanilla Birthday | 18 | KES 32,400 | 1.5kg | ↑ 8% |
| Red Velvet | 12 | KES 31,200 | 2kg | ↑ 22% |
| Wedding Cake | 4 | KES 42,000 | 5kg | ↓ 5% |
| Chocolate Fudge | 9 | KES 20,700 | 1.6kg | ↑ 18% |
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